Microsoft teams set up breakout rooms.Setting up and Managing Breakout Rooms in TEAMS

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 

Why can\’t I use breakout rooms in my Teams meeting? To see Breakout rooms in your meeting controls, you must be a meeting organizer of a scheduled private meeting, a Meet Now meeting, a scheduled channel meeting, or a channel Meet Now meeting. Additionally, you need to join the meeting from a supported Teams client for Windows or macOS. Linux, web, iOS, iPadOS, Android including Chromebook , and VDI clients are currently enabled for breakout room attendees, which means participants joining from these clients can be moved to breakout rooms but cannot manage breakout rooms.

You will not see Breakout rooms in your meeting controls if:. Some of the meeting participants were not moved to the right breakout rooms. What should I do? Participants who joined with the Call me back option. Participants that are using an older versions of Teams. Tip: Your main meeting may serve as a breakout room for these participants who cannot be assigned to one.

Learn more about how to do that here. The participant will then be asked to join a room. There are a few known limitations with moving participants who have been assigned to an open room:. I see an error message when I try to close all breakout rooms. Try to right click the room that failed to close and select Close room from the menu options. Empty rooms will not open. Additionally, if you set a timer for your breakout rooms and no one joins a room, that room will not open.

Why did my breakout room with a timer close before time had elapsed? If all participants leave the meeting before the timer is up, the room will close automatically. How do I control lobby settings for the main meeting? You can control whether meeting participants need to be admitted in the lobby from these settings: Change participant settings for a Teams meeting. Does selecting End meeting in the main meeting end or close all active breakout rooms?

No, selecting End meeting will just close the main meeting. To close breakout rooms, select Close rooms from Breakout rooms. You\’ll know rooms have successfully closed when their status changes to Closed. What is the maximum number of meeting participants for breakout rooms? Breakout rooms can be organized for meetings of up to participants. There are some scenarios that would disable Breakout rooms in the meeting controls:.

If more than participants join a meeting and at some point, the participant count goes below , Breakout rooms will still be still disabled in the meeting controls. If the meeting organizer starts organizing breakout rooms when there are less than meeting participants, the overall meeting size will be automatically limited, or locked, to people. This means that no more than participants will be able to join the meeting until all breakout rooms have been closed, deleted, and the meeting restarts.

Note: In subsequent occurrences of a meeting that has already been locked at participants, no more attendees can join those future occurrences until breakout rooms have been closed and deleted. Breakout rooms will expire if they\’re not opened within the past 60 days like any other meetings.

Expired breakout rooms aren\’t shown in room list. Organizers aren\’t able to recover expired breakout rooms, but they can still manage other rooms if present and not expired.

They can also add new breakout rooms numbering will follow incrementally , or they can recreate all rooms from scratch. What are known limitations for meeting organizers when they select breakout room managers? People joining as attendees and being promoted from roster can\’t be made breakout room managers, even if invited. Breakout room managers can\’t be assigned to specific rooms, but they can move freely between rooms.

What are known limitations for pre-meeting breakout room creation and participant pre-assignment for breakout rooms? Meeting organizers using pre-meeting breakout room creation and participant pre-assignment has following limitations:. Meeting organizers can only access pre-meetings when the main meeting is not ongoing and when all breakout rooms are closed.

Only invited participants and those who were assigned in previous sessions, regardless of if they are invited, are available for pre-assignment. Participants who were pre-assigned and joined the main meeting late, after breakout rooms were already opened, won\’t be automatically moved to those opened rooms.

Pre-assigned participants who join the main meeting from unsupported devices won\’t be moved to breakout rooms when rooms are opened. Breakout room managers can be appointed prior to the meeting by accessing breakout rooms settings in the breakout room tab, which is available only after breakout rooms have been created.

The maximum time limit organizers can pre-create rooms in advance before the meeting starts is 60 days. After 60 days, pre-created rooms will expire. Microsoft Teams. Breakout rooms troubleshooting guide. Need more help? Expand your skills. Get new features first. Was this information helpful? Yes No. Thank you! Any more feedback? The more you tell us the more we can help. Can you help us improve? Resolved my issue. Clear instructions. Easy to follow. No jargon.

Pictures helped. Didn\’t match my screen. Incorrect instructions. Too technical. Not enough information. Not enough pictures. Any additional feedback? Submit feedback. Thank you for your feedback!

 
 

 

Use breakout rooms in Teams meetings – Microsoft Support

 

MS Teams breakout rooms FAQ Breakout rooms allow you, as a meeting organizer, to split your meeting or class into smaller groups for focused discussions.

You can scroll through all of the breakout room topics on this page or click the individual topics below: How do I set up breakout rooms? When can I assign participants to breakout room? What features are available for meeting organizers? What features are available for meeting participants?

Where can I find more information about Teams breakout rooms? How can I receive additional technical assistance? How do I set up breakout rooms? Choose a new room for the person and select Assign , then Move. Each breakout room will have its own chat. You and your students will be able to access it from your chats list and from Chat in the breakout room, just like regular meetings.

Students will be added to a breakout room chat when you open the room and removed when the room is closed. You and your students can still access chat history and shared files after the breakout room is closed.

Select Add room. You\’ll know rooms have successfully closed when their status changes to Closed. Select Resume when everyone is back from their breakout rooms and you\’re ready to meet as a larger group again. Tip: If you reopen rooms later on, room assignments will remain the same unless you reassign participants or recreate rooms from scratch.

Save files, recordings, and notes from breakout rooms. Files, recordings, and notes from a breakout room can be accessed in its chat. You and your students will be able to access these materials after the room has closed, but students will not be able to continue chatting or add additional materials.

By default, breakout rooms will be set to automatically move students into opened rooms. If you\’d like to change this setting, switch the toggle for Automatically move people into opened rooms to off. When the automatic setting is turned off, students will receive a message asking them to join a breakout room. They will need to select Join room before being moved. Allow students to return to main meeting.

By default, this setting will be off. To turn it on, switch the toggle next to Participants can return to the main meeting on. See which room each student joined, when they entered, and when they left. Under Participants , select a student to see which breakout room they entered and what time they joined and left it.

Reconfigure rooms and assignments by returning to the meeting controls and repeating the breakout room creation process. Select Recreate rooms and confirm your decision. Follow the instructions mentioned in the beginning of this article to create new breakout rooms and assign students to rooms.

Students can join breakout rooms from Teams on Windows, Mac, mobile, or web browsers including Edge, Chrome, and others. Navigate to Calendar in your app bar. Note: Only meeting organizers can create breakout rooms. By default, you\’ll be moved into your assigned breakout room as soon as your instructor opens the room.

No action is required on your part. If your instructor has turned off the automatic setting, you\’ll receive a notification to join the breakout room when it opens. Select Join Room on desktop or Join on mobile to enter the room. If you\’re joining from your mobile device, do not leave the meeting while your instructor is setting up rooms. You\’ll also receive notifications to rejoin the main meeting or if you are moved into another room.

If you switch devices during the meeting or join with two devices, you\’ll still remain in the same breakout room. You\’ll be able to access it from your chats list and from Chat in the breakout room. You will be added to a breakout room chat when your instructor starts the room. You\’ll be removed from the chat when the room is closed. Chat history and any files shared can still be accessed after the breakout room is closed, as well as meeting recordings.

If your instructor has enabled it, select Return to rejoin the main meeting. Why can\’t I use breakout rooms? Keeping students safe in Teams. Creating, managing, and attending meetings in Teams. Microsoft Teams. Create and manage breakout rooms during class meetings. Microsoft Teams for Education More Notes: Organizing a meeting with breakout rooms is currently only available in the Teams for Education desktop app for Windows or Mac.

Minimum desktop app version Windows or Mac : 1. Before you get started, make sure you have the desktop app You can create meetings in any version of Teams, but you\’ll need Teams for Windows or Mac to create breakout rooms for your students.

Important: These features are not currently supported in breakout rooms: Using Meet now from a channel conversation Call me Copying the link to room meeting Adding a guest to meeting or meeting chat. Create breakout rooms before meeting Go to your Teams meeting and open the meeting invite. From the dropdown, choose how many rooms you\’d like to create.

As soon as the meeting starts, you can open the breakout rooms. Create breakout rooms during meeting Join your meeting at its scheduled time and wait for your students to join. Assign participants to rooms If you chose Automatically , participants will be assigned to different breakout rooms. If you chose Manually , you\’ll be able to sort participants into specific rooms: Select Assign participants.

Select the down arrow next to Assign and choose a room for them. Repeat steps 2 and 3 until each student has been assigned to a room. Rename rooms Name your breakout rooms to represent smaller student groups or projects. Type in the new name and select Rename room. Set a time limit for the breakout session Keep your class on schedule and aware of the time they have left by setting a timer. When you\’re done, select the back button to save your changes.

Start breakout rooms First, select Breakout rooms. To start rooms all at once: Select Open. Join a breakout room To join a room and check on its progress: Select Breakout rooms. Send an announcement to breakout rooms Once breakout rooms have started, send announcements to share time updates or prompts. Type in your announcement and then select Send. Students will receive a notification in their meeting chat for your announcement.

Move students to different rooms Move participants to different breakout rooms individually. Chat with participants in a breakout room Each breakout room will have its own chat. You will have access to all breakout room chats. After a breakout room is closed, so is the chat; no more messages can be sent. Add or delete a breakout room To add an additional breakout room: In the meeting controls, select Breakout rooms. Add participants to the room using the instructions above. To delete an individual breakout room: In the meeting controls, select Breakout rooms.

To delete all breakout rooms at once: In the meeting controls, select Breakout rooms. Close breakout rooms When you close a breakout room, the participants will automatically return to the main meeting. To close rooms individually: Select Breakout rooms. To close rooms all at once: Select Breakout rooms.